Please read the following information carefully to ensure your swimmers and divers are properly entered for the regional diving and swim meets October 27 and October 29.
All regional entries must be submitted online. All six regional sites have a specific web page. Coaches need to enter their QUIK STATS username to enter the system. (The QuikStats username and password are the same). The log-in is case sensitive. All letters in the username must be in ALL CAPS to successfully log-in. If you need help with your username, please contact Jason Eslinger as soon as possible.
After you are logged in, you will be required to put in coach information. You will not be able to advance to the next screen until you put in the head coach’s name, email address and phone. It is not required to add assistant coaches’ names.
When you are logged in, click on the link that says Import Roster From QuikStats. You will be asked to put in your QuikStats Password again. Once you do that, click on “Import from QuikStats”. Your swim roster in QuikStats will load onto your entry page. Be patient in waiting for your roster to load. This may take up to a few minutes to load. If you have an athlete that is competing, but is not listed on your roster, click on “individual entry” at the top of the page to add.
Once your roster shows up, you can begin entering your athletes in events. Find the athlete, click on “Edit/Enter Marks” link. Your athlete’s best time in each event they have competed in during the regular season will show up in red. To enter that time, simply click on it and the time will drop into the entry mark list. If the athlete has no mark in the event you entering them in, you will need to manually type in the entry. When you are finished with an athlete, hit save at the bottom of the page. You will be taken back to the entry list and your athlete’s entry time and event will be displayed under their name.
Your relays are listed at the bottom of your roster. Click on the “edit relays” link to enter your relay times and relay participants. Again, be sure to hit save when your relay entries are completed. Be sure you have swimmers and alternates listed in your relays.
Times must be in the QuikStats database for verification.
When you are finished with your entries, double check and hit declare. There is a box at the bottom of the entry list that will display the events you have no athletes entered in. You will have to click on the box confirming that you intend to have no etnries in the events listed below. You will not be able to declare entries unless this box is checked.
Once you have declared – it is imperative that you PRINT OUT YOUR DECLARATION PAGE. Think of this as your entry receipt. Bring it with you to Saturday’s meet. I will also e-mail each host site PDF’s of everyone’s declarations. I will also print out everyone’s entry list from the Hy-Tek entry sheet and email it to you Wednesday night. Coaches are required to send me an e-mail confirmation that you have received this document.
The deadline for entries is WEDNESDAY, OCT. 26th at 4:00 p.m. DO NOT MISS THIS DEADLINE. There will be NO extensions to this deadline.
A reminder: each school may enter three (3) participants for individual events and one (1) relay team for each relay event. Each individual swimmer may enter a maximum of four events, no more than two of which may be individual events.
Diving Entries: In order to develop a warm-up schedule, I am asking each coach to e-mail their diving entries to me by 4:00 p.m. Monday, October 24 at firstname.lastname@example.org. I will post a warm-up schedule for all three sites on Tuesday (Oct. 25) afternoon on the IGHSAU website. In addition to e-mailing the diving entries, please be sure the divers are also entered in the online entries.
Regional Diving: Coaches still need to email completed diving sheets to your regional meet manager by 4:00 p.m. Wednesday, October 26 (while a sheet is expected to be emailed, diving sheets may be changed one hour prior to the start of competition on Thursday). The email addresses of the diving regionals can be found at the bottom of this page. Diving coaches MUST use the Excel electronic diving sheet. This form is found in the coaches section of the IGHSAU (then click on Swimming & Diving) website or you may click on the Diving Verification Sheet to download it .
Here are the links to the regional entry sites:
DIVERS: Click on the links below to email your completed diving sheets
Grinnell (Southeast Polk & Clinton Regionals)
Johnston (Johnston & Indianola Regionals)
Note: All eight lanes will be utilized at all six regional meets.
State Cut-off Times: The IGHSAU will release cut-off times and state qualifiers Saturday evening. These are tentative time and qualifiers until verified. Please check the IGHSAU website for cut-off information, along with information regarding the 2016 State Swimming and Diving Meet November 4-5.
Refer to the IGHSAU Swimming and Diving Manual: Many answers to your questions can be found in the 2016 Swimming and Diving Regional/State Manual. You can read it by clicking here.
Please contact me if you have any questions or problems entering your athletes into the meet.
Best of luck to you and your athletes.