2017 State Swimming Coaches & Competitor Information

October 28, 2017

TO:                 Girls’ Swimming/Diving Coaches and Athletic Directors

SUBJECT:     State Meet Information

Congratulations on qualifying to the 52nd annual Iowa Girls State Swimming and Diving Meet. It is our goal that you and your athletes have a memorable experience at the state meet. In order for things to go well, we ask that coaches and competitors read the information below.

Competitors List and Entry Form: This form can be downloaded here.  The form MUST be received by the State Office by 4:00 p.m. Monday, October 30. Forms should be e-mailed to Jason Eslinger at (jasoneslinger@ighsau.org). No faxes. 




3:00 p.m.         Pool opens for warm-up (divers only). Click here to view diving schedule.

4:00 p.m.         Finalized Diving Sheets Due

4:50 p.m.         Divers Report to the east end of the pool for meeting & parade lineup

5:00 p.m.         State Diving Parade of competitors

National Anthem

Competition begins

DIVING SHEETS: We ask coaches turn in diving sheets during warm-up in order for computer operators to input data. Finalized Diving sheets must be filled out and turned in to the Diving Referee no later than 4:00 p.m. Friday evening. A reminder, the Excel-based diving sheet must be used. Click here to download the Diving Sheet.

No swimming personnel will be allowed on deck during the diving competition Friday evening — all must be in the bleachers.

Diving awards will be presented immediately following diving competition Friday evening.




9:30 a.m.       Coaches Meeting

10:00 a.m.       Pool opens for swimmers (upon completion of Coaches meeting)

11:45 a.m.       Pool closes

12:00 (noon)   Parade of Teams

Service Recognition Awards

Regional Swimming Awards

Hall of Fame Presentations

Golden Plaque of Distinction Award

Swimming Competition

PASS GATE: ONLY actual contestants (qualifiers) including one designated alternate per relay, head coach, assistant coach and team manager may enter through the pass gate. Packets with relay cards and deck passes are to be picked up at the pass gate. Reminder, only coaches employed by the school and those earning college credit for student teaching will be allowed on deck. This does NOT include club and volunteer coaches. DECK PASSES WILL BE LIMITED TO THREE (3) PER SCHOOL. A purchased wristband will not allow deck access. You MUST have a deck pass. Schools who make passes available to non-school coaches, parents or athletes in addition to those qualified risk forfeiture of team allowance.

MANAGER’S PASS: In an effort to keep the south deck less congested, enclosed in your packets is a manager’s pass for your team manager. The pass is designated for managers and gives them access to the back hall and warm-up/cool-down pool. It does NOT give them access any deck areas. We are trying to keep this area restricted only to coaches with deck passes.

TEAM ENTRANCE: Teams may enter the Marshalltown YMCA/YWCA at 9:00 a.m. Saturday through the pass gate located just east of the natatorium entrance. A sign will denote “pass gate.” The coaches meeting on Saturday will begin at 9:30 a.m. Competitors will not be allowed in the pool for warm-ups until the completion of the coaches meeting.

WARM-UP: Prior to the start of the Saturday afternoon competition, your competitors must be advised that in the interest of safety and establishing proper warm-up conditions, swimmers will use the pool as follows:

10:00 to 10:35:  all eight lanes will be used for lap (circle) swimming.

10:35 to 11:10: lap (circle) swimming will continue in lanes 6, 7 and 8. Lanes 3, 4 and 5 in the deep end will be used for relay take offs with the same lanes in the shallow end being utilized for turns. Lanes 1 and 2 will be used for sprints.

11:10 to 11:45:  lane 8 will be used for lap (circle) swimming. Lanes 1, 2, 3, 6 and 7 will be used for sprints. This leaves lanes 4 and 5 in the deep end for relay starts with the shallow end being utilized for turns.

REC POOL (WARM-UP/COOL-DOWN): NO INDIVIDUAL is to be on the equipment (slide, boat, etc.) in the rec pool. The Rec Pool area is specifically for swimmers to warm-up or cool-down and store bags. Should an athlete be observed on the equipment, they will be disqualified from the meet.

COACHES AND COMPETITOR SEATING: No bags will be allowed in the seating area. Coolers and larger items are prohibited because of space limitations. The competitors’ seating area will be on the south and east side of the natatorium. All contestants must be seated in the designated bleachers unless they are warming-up in the warm-up pool, competing or in the home room area. To gain access to the seating, swimmers may enter and exit the pool area through the south doors of the wet hall. Neither coaches nor competitors are allowed to move back and forth the entire length of the pool. In addition to the designated seating area, coaches will also have a portion of the southwest corner of the deck to stand. No contestants will be allowed in this area and coaches will situate themselves so that the deck official in that area will not be hampered in performing his/her duties. Coaches should also stay out of the staging area where the event and award parades are being organized.

GYMNASIUM/SPECTATOR PROTOCOL: COACHES & STATE QUALIFIERS: Please stay OUT of the gym on Saturday morning while spectators are seated there. It is very difficult for the YMCA/YWCA staff to monitor the gym crowd when coaches and athletes are going in and out of the gym area.

GRAND MARCH PROTOCOL – Please read carefully. When the pool closes at 11:45, teams must report to the YMCA/YWCA gymnasium (the spectator gym) to be lined up. Each team will have an Olympic-style placard that has the school name on it that they will carry as they march into the gymnasium. Teams will march in alphabetic order. Since athletes will be marching from the gymnasium, athletes must wear some sort of footwear for the parade. Once the march has ended, regional award winners, Hall of Fame and the Golden Plaque of Distinction honorees will be recognized, followed by the National Anthem. Coaches, if you feel that your swimmers in the 200 Medley Relay need to continue to warm-up they may do so after participating in the parade. Once your team has been recognized and lined up with the other teams, your 200 Medley Relay swimmers are free to return to the warm-up area to prepare for the race.

AWARDS: The top six place winners in each event will be presented awards at the awards stand. To prepare for the awards presentation, the first six place finishers are to report to the southeast corner of the pool located next to the door of the warm-up pool one event following their race. At the appropriate time, award recipients will parade to the awards stand to be presented with their medals. Competitors recognized on the awards stand must be dressed appropriately. This means warm-up or other school issued clothing must be worn over the suit. Coaches, please remind your swimmers in order to be recognized on the awards stand, they must report to the appropriate location at the appropriate time. We will wait a reasonable time for your athletes to report, but we will not hold up the flow of the meet waiting for them. We will proceed without your athlete if they fail to report in a reasonable time frame. Team trophies for first, second and third place teams will be presented at the end of the meet. The awards and parade itineraries can be downloaded by clicking here.

AWARD PACKETS: All competitors will receive a medal. Award stand finishers (1-6) will receive medals with ribbons. 7th-through-24th place will receive medals with their placing listed. Acrylic plaques will still be awarded to state champions. Packets for all competitors and results are to be picked up by the coach following conclusion of the meet from Karon Brown, located in the office adjacent to the coaches’ break room. Coaches with only divers competing are reminded to pick up medals on Friday night. PLEASE REMEMBER TO PICK UP YOUR AWARDS AT THE CONCLUSION OF THE MEET.

MERCHANDISE: Image Sport will be selling Official 2017 State Swimming merchandise throughout the meet. Programs will also be on sale for $5.00.

STREAMING: Both the diving and swimming competitions will be live streamed. A link to the streaming site will be posted on the IGHSAU website.

Please feel free to contact me if any other questions arise.

Congratulations and best of luck this week.

Jason Eslinger, Swimming and Diving Administrator.